Frequently Asked Questions

Below are answers to many frequently asked questions.

  • Q: Who should I contact for support regarding the mobile app for the RSAI Washington DC 2014 Conference?

Please contact: Dreamco CEO Greg Loumeau

  • Q: Who should I contact for questions about the RSAI conference organized by NARSC?

Please contact the following individuals:

Local arrangements: John Carruthers, 703-248-6059 or Meagan Cahill, 202-261-5566

Program: Rachel Franklin

Abstract/Session submission: Meeting Savvy CEO Brad Smith

Online Registration System: Dreamco CEO Greg Loumeau

Conference Sponsorship: NARSC Executive Director Neil Reid

General questions: NARSC Executive Director Neil Reid

  • Q: I am a foreign national. Do I need a visa to enter the United States?

Information about visa and other requirements to enter the United States can be found on the U.S. Customs and Border Patrol website http://www.cbp.gov/xp/cgov/travel/id_visa.

  • Q: I need a formal letter of invitation to participate in the conference. Who should I contact?

Please contact NARSC Executive Director Neil Reid by e-mail, listing your name, affiliation, and title of the paper.

  • Q: I need a formal letter stating my participation in the conference in order of to secure a visa of entry into the United States. Who should I contact?

Please contact NARSC Executive Director Neil Reid by e-mail, listing your name, affiliation, and title of the paper.

  • Q: My company/organization is interested in exhibiting at the NARSC conference and/or sponsoring the conference.  Who should I contact?

Please contact NARSC Executive Director Neil Reid by e-mail.

  • Q: Can one person present multiple papers at the conference?

Yes, a researcher is allowed to author/co-author multiple presentations at the conference. However, no researcher can be the primary author of more than two (2) papers.

  • Q: In case I have to cancel my conference participation after registration, can I obtain a refund of my registration?

The refund policy is posted on the conference registration web page.

  • Q: I would like to participate in the NARSC Graduate Student Paper Competitions.  Who should I contact?

First, please check the information available on the relevant NARSC web page. If your questions are not answered, please contact Rachel Franklin by e-mail.

  • Q: I noticed that registrants have to pay a $150 charge for not staying at the Hyatt Regency. Do I have to pay this surcharge since I am local to the Washington DC area and will commute from home during the conference?

If you are a local participant, the accommodation surcharge is waived.

  • Q: I noticed that registrants have to pay a $150 charge for not staying at the Hyatt Regency. As a student, do I have to pay if I elect to stay at another hotel, or with friends?

If you are a student at the time of the conference, the accommodation surcharge is waived.

  • Q: My institution requires me to provide a certificate of participation in order to be reimbursed of my conference related expenses. Who should I contact for this matter?

Please contact NARSC Executive Director Neil Reid by e-mail after the end of the conference. Provide your name, affiliation, title of the paper presented, and cost of the registration.  An official certificate of participation will be emailed to you promptly.

  • Q: Are travel grants made available to participants from developing countries?

Unfortunately, we are not in a position to offer such grants.

  • Q: What does “earmarking an abstract” mean?

To be placed on the conference program, a paper needs to have at least one co-author pay their registration fee by August 1st. This is the “earmarking” process. Earmarking can be done in the User Area on registration fees have been paid. An author can earmark two (2) papers at most. Beyond, two papers, the author should ask a co-author to earmark abstracts. Papers that are not earmarked by August 1st will not be scheduled in the conference program.

  • Q: What are the duties of a session chair?

Session chairs are responsible for making sure the session starts and ends on time, and that each paper starts and ends on time. If a presenter does not show, that slot should be held ‘open’ so that people arriving for a later paper do not miss the paper they are interested in.  Additional details will be in the conference abstract guide.

  • Q: What are the duties of a discussant?

Each paper is assigned a discussant to review and comment on a paper. The discussant should come prepared to provide approximately 5 minutes discussion of the paper. Possible speaking points include its merits and questions are methods, data, or findings. As a presenter, we ask that you share your paper (or PowerPoint presentation) with your discussant as early as possible.

  • Q: I Would like to share a hotel room with someone, but I do not have a roommate. Could the conference organizers assist me?

Conference organizers do not match roommates.

  • Q: Is it possible to sign up for a workshop alone?

You are required to pay your conference registration fee before you can sign up for a workshop

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