FAQ
Below are answers to many frequently asked questions.
- Q: Who should I contact for questions about the RSAI conference organized by NARSC?
Please contact the following individuals:
Program issues: Program Chair Neil Reid, +1-419-530-3593
Local organization issues: John Leatherman, +1-785-532-4492
Abstract/Session submission: Meeting Savvy CEO Brad Smith
Online Registration System: Dreamco CEO Greg Loumeau
General questions: NARSC Executive Director Jean-Claude Thill
- Q: I need a formal letter of invitation to participate in the conference. Who should I contact?
Please contact NARSC Executive Director Jean-Claude Thill by e-mail, listing your name, affiliation, and title of the paper.
- Q: I need a formal letter stating my participation in the conference in order of to secure a visa of entry into the U.S. Who should I contact?
Please contact NARSC Executive Director Jean-Claude Thill by e-mail, listing your name, affiliation, and title of the paper.
- Q: My company/organization is interested in exhibiting at the NARSC conference and/or sponsoring the conference. Who should I contact?
Please contact NARSC Executive Director Jean-Claude Thill by e-mail.
- Q: Can one person present multiple papers at the conference?
Yes, a researcher is allowed to author/co-author multiple presentations at the conference. However, no researcher can be the primary author of more than three (3) papers or posters.
- Q: In case I have to cancel my conference participation after registration, can I obtain a refund of my registration?
The refund policy is poster on the conference registration web page.
- Q: I would like to participate in the NARSC Graduate Student Paper Competitions. Who should I contact?
First, please check the information available on the relevant NARSC web page. If your questions are not answered, please contact Program Chair Neil Reid by e-mail.
- Q: I noticed that registrants have to pay a $150 charge for not staying at the Grand Hyatt Hotel. Do I have to pay this surcharge since I am local to the Denver area and will commute from home during the conference?
If you are a local participant, the accommodation surcharge is waived.
- Q: I noticed that registrants have to pay a $150 charge for not staying at the Grand Hyatt Hotel. As a student, do I have to pay if I elect to stay at another hotel, or with friends?
If you are a student at the time of the conference, the accommodation surcharge is waived.
- Q: My institution requires me to provide a certificate of participation in order to be reimbursed of my conference related expenses. Who should I contact for this matter?
Please contact NARSC Executive Director Jean-Claude Thill by e-mail after the end of the conference. Provide your name, affiliation, title of the paper presented, and cost of the registration. An official certificate of participation will be emailed to you promptly.
- Q: Are travel grants made available to participants from developing countries?
Unfortunately, we are not in a position to offer such grants.
Yes, it is now possible for participants to share their work with colleagues in the form of a poster. Check the dedicated web page for more information.
- Q: What does “earmarking an abstract” mean?
To be placed on the conference program, a paper or poster needs to have at least one co-author pay their registration fee by September 1st. This is the “earmarking” process. Earmarking can be done in the User Area on registration fees have been paid. An author can earmark three (3) papers/posters at most. Beyond, three papers/posters, the author should ask a co-author to earmark abstracts. Papers/posters that are not earmarked by September 1st will not be scheduled in the conference program.
- Q: I Would like to share a hotel room with someone, but I do not have a roommate. Could the conference organizers assist me?
Conference organizers do not match roommates.